Learning about programming and being an efficient programmer is one part of the job, but successfully managing and handling a project is another essential part of the job. Edureify, the best AI Learning App makes sure that students learn all the tools and tricks that go into becoming successful programmers. With our coding Bootcamp job-ready courses, students have the access to avail any course of their choice and learn better programming skills.
Along with teaching how to become an efficient programmer, Edureify also makes sure that its students learn the equally important skills of managing a project. Edureify also makes sure that students receive the proper guidance that will sharpen their skills to become efficient project managers. Take the professional mentorship from Edureify’s coding Bootcamp job-ready courses to learn everything about project management and get certified as a leading project manager. With our professional courses, candidates will be job-ready within 6 months and grasp all the important tools that are needed to plan efficient project management documents. The benefits of taking the professional job-ready courses with Edureify are-
- 6-month program with 2- months coding Bootcamp of 200+ learning hours
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In this article, Edureify presents the complete guide to efficient project management. Read on to know how to successfully manage and execute a project.
What is Project Management?
Project management is a detailed process of strategizing, planning, overviewing, and executing a team work with the aim to generate better returns and results. Project managers have the role of properly initiating, planning, analyzing, and performing a project utilizing the company resources that must generate a set of goals.
A project consists of various stages that must be cleared successfully to reach the final goal. A proper team with their skills is appointed with particular roles of the members and it is crucial to make sure there are no loopholes in the working of the project. Project management plans are key to ensuring that a team with its members performs the task properly and the set goal is achieved.
There are four elements of a project that are essential to be taken care of in project management. They are-
- Scope- Scope refers to the size of the project, its requirements, and what are its goals that are expected to be achieved after its completion.
- Resources- It refers to all the help that goes into executing the project. The human resources, technology, materials, equipment, and finance that are required to carry out the project is the resource.
- Time- Time is very crucial when it comes to executing a project. Project management requires the proper allotment of time for each task, schedules of every action, and completion of the project within a stipulated time.
- Money- A vital part of the resources, money must be properly strategized in a project. Money must be invested in a way that ensures its proper return.
Project management is therefore a proper documentation or blueprint of how to work out a project successfully without any hurdles.
Importance of Project Management Documentation
According to statistics, without proper project management documentation, 37% of projects do not get their desired results. Having proper project management documentation benefits a company and its work a lot. Project management documentation is important because-
- Helps to know about all the steps and actions that are to be taken in a project
- Provides a timetable
- What are the deadlines
- What are the tasks of each of the members of a team
- Tracks the completion of each task
- The progress made with each action or step that is taken
Having a project management documentation helps in generating faster results with all the steps that are to be taken already mentioned.
Components of Project Management Documentation
In this section, Edureify will provide the components that are a part of the project management document-
- Title- It is important to mention the title of the project that is being initiated
- Summary/ Abstract- Briefly explain what the project is about
- Key Personnel- Mention the names of all the stakeholders and members who are going to be a part of the project
- Project Plan- Provide the details of what the project aims to achieve and what are the actions that are to be taken for its completion
- Quality Procedures- To meet the goals of the project, it is essential to continuously evaluate each step that is taken
- Reporting Procedures- It is important to ensure that all the members of a team are on the same page. Reporting the hurdles that are overcome, slight changes that are more necessary than the original plan of action, and progress that is made is very important.
- Project Risks- There are risks associated with every project. The members need to be aware of all the risks and the leaders to be upfront about it to ensure better results.
- Budget- Clearly mention the budget of the particular project
- Communication Plan- Once the project is completed it is important to launch the project in the market properly. Make sure to include the names of the clients you would like to collaborate with to launch the project
Project Management Approaches
So far we have discussed what is project management, its elements, its importance, and the components of a project management document. In this section, we will provide the popular approaches that can be used to plan project management.
Project management methods are briefly of two types-
- Predictive, i.e., planned method
- Iterative, i.e., evolving method
The following are the most popular and common project management approaches that can be used-
Waterfall-
This is a predictive method approach. It is a traditional method. The waterfall method is a step-by-step planning that has a unidirectional flow, that is toward the goal of the project. Each step that is to be taken is clearly mentioned in this method.
Lean-
This method is all about waste reduction. This method was originated in the manufacturing industry and recognizes three types of waste-
- Muda- waste: the process that will in no way benefit a product is considered waste
- Mura- unbalanced: the process that is not properly balanced, for example, machines whose production processes do not merge perfectly, these reduce the productivity and increase the costs
- Muri- overload: when machines and humans overwork themselves it leads to a lower productivity rate
This method of project planning can be used by organizations that plan to reduce cost, optimize processes, and increase efficiency for the long term.
Agile Methodologies-
This is an iterative method approach. Much like the name suggests, this method includes flexibility that is needed in each step to ensure a better result and smooth functioning. The following are some of the methods that utilize the agile framework of project management-
Scrum-
Scrum is one of the popular agile methods. This method recognizes the problem that complex projects require unpredictable developments within their planning and that a certain issue may arise that needs flexible solutions. This approach helps to come up with immediate solutions and has room for experiments.
Kanban-
Kanban, unlike Scrum, provides a fluent workflow without any interruptions and intermediate results. Kanban avoids multitasking and aims to increase efficiency. Kanban board provides a visualized map that takes into consideration all the certain changes that might also be required to continue a smooth flow of work.
Here was the guideline for efficient project management and the approaches for project management. Edureify’s coding Bootcamp job-ready courses provide students the chance to work on real-life projects, and these guidelines may come in handy for better results. Check out our Top 50 Java Project Ideas and utilize these guidelines to begin your real-life experience of being a successful programmer.
Some FAQs on Project Management-
1. What is Project Management?
Project management is a detailed process of strategizing, planning, overviewing, and executing a team work with the aim to generate better returns and results. Project managers have the role of properly initiating, planning, analyzing, and performing a project utilizing the company resources that must generate a set of goals.
2. Mention the four essential elements of project management.
The four essential elements of project management are-
- Scope
- Resources
- Time
- Money
3. What is the importance of project management documentation?
The importance of project management documentation is the following-
- Helps to know about all the steps and actions that are to be taken in a project
- Provides a timetable
- What are the deadlines
- What are the tasks of each of the members of a team
- Tracks the completion of each task
- The progress made with each action or step that is taken
4. Mention the elements that go into the project management documentation.
The following are the components that go into the document of project management-
- Title
- Summary
- Key personnel
- Project plan
- Quality procedures
- Reporting procedures
- Project risks
- Budget
- Communication plan
5. From where can I learn more about project management?
Edureify provides informative articles that help students learn more about programming, real-life project ideas, and how to efficiently manage these projects. With Edureify’s coding Bootcamp job-ready courses students can learn more and sharpen their skills to be tech-savvy.
